Department of Chemistry PhD Graduation Guide

Phase One:  Final Defense

Step 1:  Check the Graduate College deadlines for your degree month. 

Deadlines to keep in mind:  Final defense deadline, deposit deadline, registration for graduation deadline

Step 2:  Notify your area office of your intent to graduate.  This should occur at least 2 months prior to the deadline for completing a final defense for your degree month.

Step 3: Meet with the Graduate Coordinator to go over details and deadlines.

Step 4:  Schedule a final defense date with your committee.
Note:  If you plan to defend within 91 days of the start of the semester, please see Connie Knight in Graduate Student Services ASAP.

Step 5:  Notify your area office and the Graduate Program Coordinator of your defense date. The area office will assist you in securing a room and completing the committee request form. The Graduate Program Coordinator will work with you on meeting deadlines and answering any questions you may have.

Step 6:  Apply for graduation via Self-ServiceUIUC Graduation

Step 7:  Submit your dissertation to your committee at least 1-2 weeks prior to your final defense date.

Step 8:  Complete the Thesis/Dissertation Approval Form.  Submit the unsigned form to your area office at least a day prior to your final defense.

Step 9:  Check in with your area office 3-4 days prior to your defense to go over last minute details.


Phase Two:  Graduate Student Services

Step 1:  Obtain a “Before You Leave the Department of Chemistry” checklist form from Connie Knight in 109 Noyes Lab. 

Step 2:  Email your dissertation to Connie Knight in pdf format for the departmental format review preferably two weeks, or at least one week prior to the Graduate College deposit deadline.


Phase Three:  Deposit

Step 1:  Make any necessary format corrections suggested by Connie Knight and once she approves you will be sent a link. At that time, upload your dissertation to the Graduate College. Electronic thesis deposit instructions can be found here.

Step 2:  Make recommended Graduate College corrections to your dissertation if necessary.

Step 3:  Complete the Survey of Earned Doctorates and ProQuest forms and submit to the Graduate College.

Step 4: Complete the AIDE Exit Survey.

Step 5:  Ensure the signed TDA form is delivered to the Graduate College Thesis Office by the deadline.  Note:  This is most often handled by Connie Knight.


Once all necessary documents are on file with the Thesis Office of the Graduate College, you are officially deposited.  One of the staff will send you an email confirming your deposit.  Congratulations!